EMAIL SETTINGS    |     IMAP - EMAIL ARCHIVING

 

About Image Dedicated Server Email Settings

The following instruction sheets are to assist seting up email accounts registed on our Dedicated Hosting Server.

If you require any assistance, please contact us.

 

Email Setup - Outlook.

> Download PDF version

Email Instructions - Outlook

 

 

 

Email Setup - Mail 8.

> Download PDF version

Email instruction - Mail 8

 

 

 

Email Setup - Mac Mail.

> Download PDF version

Email Instructions - Mac Mail

 


IMAP - Email Archiving

IMAP is an option when you need to check your emails from multiple devices, such as a work laptop, a home computer, or a tablet, smartphone, or other mobile device. This keeps the emails on the server to be accessed from multiple devices, however this will fill your mailbox up quickly if the email are either not deleted from your inbox or they are not archived to a folder stored on your computer.

Create local archive folders

You can create as many folders as you like for archiving on your computer. This method varies depending on what email client/program you are using.

• You can normally create a folder/mailbox by right click on the inbox on the right side panel.

• Create a “New Folder” situated on your computer

• Give it a name such as “Archive”.

• You will now see a folder called “Archive” under “Local Folders" (may vary) in the left sidebar.

 

Move server-side emails to local archive

Now it’s time to move your emails to the local archive folder.

• Under your IMAP email account in the sidebar, find the folder you wish to archive emails from.

• Select all the messages you wish to archive and drag them to your folder under “Local Folders”. For example, drag over all messages over 1 year old from each of you IMAP mail folders.

• You can follow the same steps above for any of your mail folders. For example, create a “Sent Archive” and drag and drop all of your old Sent emails from the IMAP folder into the Local Folder.

 

The following links may also help

Choose which IMAP account folders appear in Outlook

Show or hide IMAP folders


 

 

 

 

* IMAP Stands for "Internet Message Access Protocol" and is pronounced "eye-map." It is a method of accessing e-mail messages on a server without having to download them to your local hard drive. This is the main difference between IMAP and another popular e-mail protocol called "POP3." POP3 requires users to download messages to their hard drive before reading them. The advantage of using an IMAP mail server is that users can check their mail from multiple computers and always see the same messages. This is because the messages stay on the server until the user chooses to download them to his or her local drive.